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Home My WebLink AboutSchool Comm. 07/07/2020Approved 11-10-20 Mansfield School Committee Meeting Minutes for Tuesday, July 07, 2020 Virtual Meeting using GoToWebinar An Open Meeting of the Mansfield School Committee was held virtually on Tuesday, July 07, 2020. The open meeting session was called to order by Superintendent Teresa Murphy at 7:35 p.m. Members Present: Kiera O'Neil Lynn Cavicchi Jenn Walsh Lauren Scher Members Absent: Linda Fernando Administration Present: Teresa Murphy, Superintendent of Schools Michael Connolly, Assistant Superintendent(Teaching/Learning) ***All votes taken by roll call vote *** Roll Call Vote: Kiera O'Neil aye Lynn Cavicchi aye Jenn Walsh aye Lauren Scher aye Reorganization of the Board: Superintendent Teresa Murphy asked for a motion to nominate a chair. Motion to nominate Kiera O'Neil as School Committee Chair by Lynn Cavicchi / Jenn Walsh Discussion: None Roll Call Vote: Lynn Cavicchi aye Jenn Walsh aye Lauren Scher aye Kiera O'Neil aye Motion Passes: 4 - 0 Chair Kiera O'Neil asked for a motion to nominate a vice chair. Motion to nominate Lynn Cavicchi as School Committee Vice Chair by Jenn Walsh / Lauren Scher Discussion: None Roll Call Vote: Lauren Scher aye Kiera O'Neil aye Jenn Walsh aye Lynn Cavicchi aye Motion Passes: 4 - 0 Reorganization of Subcommittees / Mansfield Committees: The Committee reviewed the current subcommittees and members, deliberated on the upcoming year and chose members for each committee. Page 1 of 8 Approved 11-10-20 Mansfield School Committee Meeting Minutes for Tuesday, July 07, 2020 Virtual Meeting using GoToWebinar Subcommittees: Budget: Jenn Walsh and Lynn Cavicchi Facilities: Lauren Scher and Linda Fernando Policy: Lynn Cavicchi and Jenn Walsh Mansfield Town Committees: Audit: Kiera O'Neil CIP: Lauren Scher, Kiera O'Neil District and Advisory Committees: Health and Wellness: Linda Fernando* * Motion to appoint Linda Fernando to the Health & Wellness Advisory Committee by Jenn Walsh / Lauren Scher Roll Call Vote: Lynn Cavicchi aye Jenn Walsh aye Kiera O'Neil aye Lauren Scher aye Motion Passes: 4 - 0 Master Plan: complete; no new appointment OPEB Task Force: complete; no new appointment Public Sneak: Public Speak is open for 15 minutes for anyone who has registered via GoToWebinar. NONE Communications: NONE Administrative Reports: Superintendent Teresa Murphy provided an update. The district does not yet have answers on back to school plans for the fall. We are still waiting for detailed guidance from DESE. Based on the most recent guidance we are reviewing the feasibility of returning with a 3 feet distance between desks. Guidance for transportation was expected this week but has been delayed. Additionally we have our own Mansfield work groups that have been reviewing all facets of return (food services, transportation, social emotional needs, delivery of education, physical building needs.) On July 13, we will start the extended year program for some students with disabilities. The special education administrators have been working diligently to assure that everything will be ready. Assistant Superintendent Michael Connolly provided an update on the Return to Learning Task Force. There are three models under discussion: a) Remote only b) Regular opening with safety guidelines and c) Hybrid which is a mix of both. So far, the task force has completed a review on what went well or poorly in the spring. They have set guiding principles and are pouring over frequent DESE guideline updates. They have discussed options with other districts. The goal is to provide a proposed plan to the Superintendent in late July. Page 2 of 8 Approved 11-10-20 Mansfield School Committee Meeting Minutes for Tuesday, July 07, 2020 Virtual Meeting using GoToWebinar Questions / Answers: What is the deadline to deliver a plan to DESE? August, but we cannot track down the specific due date. Is there a defined format for submission? None has been provided. Districts have been sharing ideas but we don't know what format to use. Kiera O'Neil noted that no matter what happens there are going to be happy people, unhappy people and a few in between. Was the teaching staff surveyed along with families? Yes, right before school ended we reached out to staff. Does the hybrid model allow us to have fluid movement between in school and remote as needed? That is something we continue to review. Approval of Warrant: Motion to approve warrant memo dated 03-06-20 by Jenn Walsh / Lauren Scher Warrants Warrant Ws Dates Amount Goods & Services 2020-1020 02/04/20 483,908.19 Salary &Wages 2020-16 02/07/20 1,738,763.06 Goods & Services 2020-1022 02/18/20 672,476.25 Salary & Wages 2019-17 02/21/20 1,720,599.44 $ 4,615,746.94 Roll Call Vote: Lauren Scher aye Kiera O'Neil aye Jenn Walsh aye Lynn Cavicchi aye Motion Passes: 4 - 0 Motion to approve warrant memo dated 04-09-20 by Jenn Walsh / Lauren Scher Salary & Goods & Goods & Salary & Goods & Wages Services Services Wages Services 2020-18 20037S 20038S 2020-19 20040S 03/06/20 03/10/20 3/17120 03/20/20 3/31120 General Fund 1,488,948.94 197,201.92 382,020.26 1,562,022.97 699,856.14 Medicare 2,256.00 - - 2,256.00 - Page 3 of 8 Approved 11-10-20 Mansfield School Committee Meeting Minutes for Tuesday, July 07, 2020 Virtual Meeting using GoToWebinar Grants 46,649.28 6,451.20 24,472.99 Capital - - - - Revolving 80,294.41 5,779.85 93,234.85 5,718.02 Food Service 14,478.32 26,204.76 23,561.66 45,641.31 Gifts - - 2,036.51 Student Activity - 10,155.95 $ 1,632,626.96 $ 197,201.92 $ 414,004.87 $ 1,687,526.68 $ 787,880.92 Roll Call Vote: Lynn Cavicchi yes Jenn Walsh yes Kiera O'Neil yes Lauren Scher yes Motion Passes: 4 - 0 Motion to approve warrant memo dated 05-12-20 by Jenn Walsh / Lauren Scher Salary & Goods & Salary & Goods & Wages Services Wages Services 2020-20 20042S 2020-21 20044S 04-03-2020 04-14-2020 04/17/2020 04/28/2020 General Fund 1,515,183.36 144,469.02 1,539,290.65 587,417.63 Medicare 2,256.00 - 2,266.00 - Capital - 9,055.26 - - Revolving 64,282.02 - 71,370,33 693.37 Food Service 15,719.04 1,081.05 23,762.35 7,564.92 Gifts - 3,600.00 - - Student Activity - - - 19,576.76 Grants 5,808.78 2,011.46 6,061.22 5,824.82 $ 1,603,249.20 $ 160,116.79 $ 1,642,740.55 $ 621,077.50 Roll Call Vote: Lauren Scher aye Kiera O'Neil aye Jenn Walsh aye Page 4 of 8 Approved 11-10-20 Mansfield School Committee Meeting Minutes for Tuesday, July 07, 2020 Virtual Meeting using GoToWebinar Lynn Cavicchi aye Motion Passes: 4 - 0 Motion to approve warrant memo dated 06-11-20 by Jenn Walsh / Lauren Scher Salary & Goods & Salary & Goods & Salary & Wages Services Wages Services Wages 2020-22 20046S 2020-23 20048S 2020-24 5-1-2020 5-12-2020 5-15.2020 5-26-2020 5-29-2020 General Fund 1,543,155.98 301,922.90 1,560,491.77 254,604.69 1,829,480.52 Medicare 2,256.00 - 2,256.00 - 2,256.00 Capital - - - - - Revolving 67,162.91 1,378.90 69,420.19 41,746.24 83,870.19 Food Service 23,047.15 2,558.48 23,334.40 2,757.21 24,224.92 Gifts - 3,969.84 - 81.49 - Student Activity - 4,250.00 - - 1,500.00 Grants 9,761.71 1,440.00 6,334,82 1,850.00 58,848.57 $ 1,645,383.75 $ 315,620.12 $ 1,661,837.18 $ 301,039.63 $ 2,000,180.20 Roll Call Vote: Lynn Cavicchi yes Jenn Walsh yes Kiera O'Neil yes Lauren Scher yes Motion Passes: 4 - 0 Approval of Minutes: Motion to approve Open Meeting Minutes dated 06-09-20 by Jenn Walsh / Lauren Scher Roll Call Vote: Lauren Scher yes Kiera O'Neil yes Jenn Walsh yes Lynn Cavicchi yes Motion Passes: 4 - 0 Motion to approve Open Meeting Minutes dated 06-17-20 by Jenn Walsh / Lauren Scher Roll Call Vote: Lynn Cavicchi yes Jenn Walsh yes Page 5 of 8 Mansfield School Committee Meeting Minutes for Tuesday, July 07, 2020 Virtual Meeting using GoToWebinar Kiera O'Neil yes Lauren Scher yes Motion Passes: 4 - 0 Approved I1-10-20 Motion to approve Open Meeting Minutes dated 06-22-20 by Jenn Walsh / Lauren Scher Roll Call Vote: Lauren Scher yes Kiera O'Neil yes Jenn Walsh yes Lynn Cavicchi yes Motion Passes: 4 - 0 Motion to approve Executive Session Meeting Minutes dated 05-21-20 by Jenn Walsh / Lauren Scher Roll Call Vote: Lynn Cavicchi yes Jenn Walsh yes Kiera O'Neil yes Lauren Scher yes Motion Passes: 4 - 0 Motion to approve Executive Session Meeting Minutes dated 06-17-20 by Jenn Walsh / Lauren Scher Roll Call Vote: Lauren Scher yes Kiera O'Neil yes Jenn Walsh yes Lynn Cavicchi yes Motion Passes: 4 - 0 Motion to approve Executive Session Meeting Minutes dated 06-22-20 by Jenn Walsh / Lauren Scher Discussion: Fix spelling of Kiera's last name. Roll Call Vote: Lynn Cavicchi yes Jenn Walsh yes Kiera O'Neil yes Lauren Scher yes Motion Passes: 4 - 0 Old Business: Page 6 of 8 Approved 11-10-20 Mansfield School Committee Meeting Minutes for Tuesday, July 07, 2020 Virtual Meeting using GoToWebinar Committee Updates: Audit: No update CIP: No update Budget: Lynn Cavicchi recommends setting up a meeting soon to review status of the current year. Facilities: No update Policy: A series of policies are under review. Master Plan: Effort complete; disband Subcommittee. OPEB Task Force: Effort complete; disband Subcommittee. New Business: Consideration of Special Education Bus Drivers MOM Chair O'Neil highlighted some of the changes including vacation time; salary; family sick vs. personal time; personal leave surrounding holidays, long weekends, and vacation weeks and housekeeping changes. Motion to Approve the Shade Shelter by Jean Walsh / Lauren Scher Roll Call Vote: Lynn Cavicchi yes Jena Walsh yes Kiera O'Neil yes Lauren Scher yes Motion Passes: 4 - 0 FY21 Financial Updates: Assistant Superintendent Donoghue is on vacation so Superintendent Murphy reviewed the financials. The accounts payable budget has been entered into MUNIS and processing by the schools can begin. Warrants will be completed on a biweekly basis throughout the summer. Benefit Enrollment just ended. The new transportation online system is expected to go live in 2 weeks. Online payments are encouraged. The $50 discount (due to last year's stoppage) will be available to all families. The early $20 registration will be available through the beginning of August. Human Resources is responding to a large number of false unemployment claims. These are our employees who have been the target of identity theft. The FY2020 figures will be complete by July 15th. Several grants are in the works right now. Kiera O'Neil asked if the committee could get an update on COVID expenditures and how they have been paid. Page 7 of 8 Approved 11-10-20 Mansfield School Committee Meeting Minutes for Tuesday, July 07, 2020 Virtual Meeting using GoToWebinar Lynn Cavicchi asked if there are any accounts that ended in the red such as Food Services. The End of Year report will provide a detailed look at all accounts. New School Committee Business: Upcoming items to be discussed are a workshop on Superintendent Goals; handbooks; policy; school improvement plans; health and wellness; an update on achievement goals from the last 2 years; an update on student engagement from the spring. Other- Items not anticipated by the Chair 48 hours prior to this meeting None Documents Referenced: Motion to adjourn: At 8:47 p.m., Motion to adjourn the open meeting by Lauren Scher / Jenn Walsh Roll Call vote: Lynn Cavicchi yes Jenn Walsh yes Kiera O'Neil yes Lauren Scher yes Motion Carries 4 - 0 Respectfully Submitted, Diane Nugent, Secretary to the Superintendent & School Committee Page 8 of 8