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HomeMy WebLinkAboutMBC 11/1/2020R"CEIVED Municipal Building Committee Meeting Minutes` ' � "S OFFICE November 1, 2020 Present: Chris Paquin, Chairman Bob Barry, Vice -Chairman Doug Annino, Member Evan Epstein, Member Maureen Doherty, Member Ron Sellon, Associate Member Justin Desrosiers, Associate Member Also Present: Mike Ahern, OPM/Public Buildings Joe Milani, KBA Greg Joynt, KBA Kevin Dumas, Town Manager Not Present: Mark Cook, Associate Member Lee Azinheira, DPW Director Minutes Clerk: Christopher P. Walsh 22ZO DEC 10 P 12: 21 Mr. Paquin noted a quorum present and called the meeting to order at 7:30 pm. Mr. Paquin called a roll -call of all attendees. He read Governor Baker's orders on open meeting laws, and its availability to the public. 1. Appointment of Committee Chair and Vice Chair positions Mr. Paquin thanked everyone for their support, and would like someone else to take the conunittee chair position and suggested Mr. Annino to be the new chair. Mrs. Doherty recommended Mr. Epstein for vice -chair Motion: Make Doug Annino the new chair position and Evan Epstein the vice -chair position for upcoming term of MBC (Doherty/Paquin). Vote is 6-0. 2. OPM report Mr. Ahern went over the following monthly progress highlights for October 2020 as a follow-up to the February 2020 OPM Report: Buildings: • Millwork Quality items: credit of $4,640.00 from contractor accepted — re -inspection shows work not complete; however work was completed but not documented in time to be noted in latest AWI report. Information submitted. Mr. Milani sent letter to AWI for final complete report. • Site Survey and As -Built: completed • Mugshot Wall: credit accepted $1,000 • Snow Guards ALT 3 — credit accepted $1000 • Elevator Maintenance — warranty extended 6 months until December 2020 at which the Town's contractor will take over Intersection Work: • Roadway, landscaping and fence work completed Update on Site directional signage: • Site signage design was previously completed and submitted for pricing but the contractor hasn't responded and Mr. Ahern noted this wasn't part of the original project scope and was a request after opening the complex fully. Mr. Ahern stated that he has spoken to Mr. Dumas whom would like to see the site signage aspect added to the project. Mr. Ahern stated he will get back with Mr. Annino and Mr. Dumas whom he originally worked on this request with. Some committee members questioned the need for the site signage and asked if we really needed to expend funds on this item. Mr. Ahern Stated he has held $10,000.00 in the budget allocation for this item. Outstanding expenses: • BBBC Final requisition at $10,360 —holding funds to ensure completion of punch list items • NV5 at $1,080 — final report pending acquiring preliminary submittals from subcontractors being retrieved by BBBC/Town • Payroll at $2,800 — COTW wages for completion of punch list & warranty items. • Site signs for traffic direction around site at $10,000 — discussed above • Apparatus bay speakers at $7,500 — request by Fire Chief that Apparatus Bay Speaker height be lowered to improve quality of broadcast — Signet recommends lowering freight as possible solution. Mr. Ahern talked with GGD and that may not solve the problem (echoing). Mr. Ahern will look into this further and have an onsite meeting with the engineer and Mr. Desrosiers. • Electrified Door Hinges at $2,200 — multiple failures due to poor product design and / or improper installation — BBBC has agreed to provide replacement hardware at no cost and manufacturer's rep on site to demonstrate proper installation (thirteen of them) — Town has agreed to provide installation to be overseen by manufacturer's rep with connection by Signet MBC Meeting Minutes November 01, 2020 77777 Cabling for Media Outlet at $2,500 — interior outlet box in EOC had to be relocated to fit in wall — therefore cables had to increase to 50 foot cables in lieu of 6 foot cables — a fiber connection will be added to array — labor of original contract was traded for interior raceway between two boxes because timely solution was not received (ill-fitting wall) — work will be done at same time as Apparatus Bay speakers. Dave will do some research form broadcasting cable on using wireless options. Removal of Stones around PS Building Main Entrance at $6,750 — at request of Town Manager & Police Chief, 2 inch to 3 inch decorative stones will be replaced with pea stone so larger stones can't be used as projectiles in the future Miscellaneous Unplanned at $2,800 Mr. Ahern would like to close out the project by paying the BBBC final requisition and outstanding expenses as shown above. Only electrified door hinges cost is presently committed to towards Signet. If payments are made as request, the project will close out with $132,235.00 remaining of authorized $35,000,000 Mr. Paquin mentioned some possible drawbacks to apparatus bay speakers and asked for Mr. Ahern's opinion before committing to money. Mr. Ahern recommended not moving forward without a better recommendation from the engineer. He mentioned dropping the speakers several feet to the estimated height of the Plymovent system, but in preliminary discussions with the engineer, they don't believe that will solve problem. Mr. Annino suggested lowering the speakers to average car height which may help. Mr. Ahern noted that engineer said fire apparatus bays are inherent of this problem but it will be looked into closely in the future. Chief Desrosiers concurred that lowering the speakers may be helpful and agreed to get the engineers recommendation before proceeding. Mrs. Doherty asked both Chief Sellon and Chief Desrosiers what they thought of the building overall and if they had any items to bring up in relation to the new public safety building. Chief Desrosiers stated he had a small roof leak but it had been addressed otherwise everything was great. Chief Sellon said the completed building has been great overall but noted it hasn't been fully utilized yet. Mr. Barry had several questions, concerning the inugshot wall, site signage, and landscape stones. Mr. Ahern answered all Mr. Barry's question. Mr. Annino asked about the hinges and who owns them; Mr. Ahern explained that the General Contractor supplied them and they were wired by a town hired security vendor. Mr. Annino asked about the price and Mr. Ahern explained the compromise due to the uncertainty of the actual hinge cover install. Mr. Ahern said the interior hinges are working fine but are a totally different style. Mr. Annino asked about warranties and needing a list, and Mr. Ahern replied they were taken care of and he will supply a wanamee list to the committee. Mr. Epstein asked about the remaining $132,235.00 remaining budget and asked if this was being used to reimburse any other town accounts. Mr. Ahern said other town accounts were not part of the budget. Mr. Epstein asked if it'll be redistributed and returned, and Mr. Ahern said it's up to Mr. Dumas and the select board. Mr, Ahern said he can close some items out mentioned above in expenses. Mr. Barry suggested items not expended have a limit not to exceed. MBC Meeting Minutes November 01, 2020 1 Motion: Approve following expenses above for total of $28,490. They include BBBC final, NV 5, payroll, site signs, door hinges, cabling, miscellaneous, and landscape stones; they are not to exceed and any further money brought forth to board. (Paquin/Barry). Apparatus bay is excluded notably. tote is 6-0 3. Project Budget Update Mr. Paquin referenced the project budget summary. Next warrant is presently $0. Contract obligations is $14,240. Miscellaneous is $31,750 (outstanding liabilities voted on except apparatus bay). 4.Owners Project Manager overtime Mr. Paquin mentioned the history of the OPM position. He commended Mr. Ahern and noted his many additional overtime howl. He would like to ask for the total amount to be paid from the remaining project funds and the committee to make a recommendation to Mr. Dumas and the select board on the committee's consensus to pay Mr. Aherns overtime, that was generated from this project. Mrs. Doherty felt the building committee shouldn't be authorizing or acting on this subject because she feels its outside their scope as defined by the town charter. Mrs. Doherty stated she has no issue with the overtime but believes that its more of an employer/employee item and should be handled as such. Mrs. Doherty would rather return the remaining project budget it in accordance with past precedent on similar town projects to the select board. Mr. Paquin and other committee members felt the compensation for overtime is justified, but again Mrs. Doherty would prefer it be between employer/employee. Mr. Dumas stated he would like to pay this item off and has withheld the amount in accordance with the union contract. Motion: Return total of $132,235 back to the town to see fit, with recommendation to the select board that outstanding financial obligations of Mr. Ahern be taken care of by the town manager (Paquin/Epstein). Vote is 5-1 (Doherty nay). 5. Discussion on upcoming meeting schedules Not covered and will be updated at a firture meeting. 6. Other items for discussion related to Municipal Complex or Projects Mr. Ahern was asked about future upcoming projects, and Mr. Ahern mentioned the Plymouth Sheet Fire Station project is completed and final payment will be processed next week. Mr. Ahern mentioned 2 upcoming water department projects and stated they will be pending funding approval at the upcoming town meeting on Saturday. Mrs. Doherty asked Mr. Dumas how town meeting can be held with the governor's recent orders and Mr. Dumas stated municipal business is exempt from governor's recent orders (masks are mandated at town meeting thou). MBC Meeting Minutes November 01, 2020 4" 7. RFP N. Main Fire Station Update Mr. Ahern said fire station RFP went out a couple of months ago for the second time. He did walk-ttu•oughs recently and found interested people. The RFP is scheduled to be returned on November 20, 2020. Mrs. Doherty asked if the most recent RFP can be forwarded to the committee. When asked Mr. Ahern stated there was no response to the original RFP package and mentioned loosening up previous RFP restrictions. 8. Old/New Business Mr. Annino would like to send thank you letters to Mr. Ahern, Mr. Sellon, Mr Boldrighini, Mr. Cook for their time working on the project. Mr. Ahern also stated that Frank Archer and Jim Puleo should be included in the list as well. Mr. Annino said he is probally forgetting a few people and asked Mr. Ahern to make a list. Mr. Paquin complimented the architects and personnel preforming behind -the -scenes work also shouldn't go unnoticed. 9. Items not anticipated 48 hours prior to meeting Not covered. 10. Adjourn Motion: Adjourn the November 1, 2020 meeting at 8:32 pm (Doherty/Paquin). Vote is 6-0. Signature It -VA/ Date MBC Meeting Minutes November 01, 2020 5