HomeMy WebLinkAboutSelect Board 8/19/2020Select Board Meeting Minutes
August 19, 2020
Present: The members of the Select Board all participated remotely via using GoToWebinar: Mr. Frank DelVecchio,
Chairman; Mr. Neil Rhein, Vice -Chair; Mr. Jess Aptowitz, Clerk; Mr. Michael Trowbridge and Mr. Steve Schoonveld.
Mr. Kevin Dumas, Town Manager and Mr. Barry LaCasse, Assistant Town Manager/Finance Director also participated
using the GoToWebinar.
1. Call To Order Select Board Meeting- Pledge of Allegiance
Chairman DelVecchio called the meeting to order at 5:30PM. He then asked those present to state the Pledge of
Allegiance. He reminded everyone that the meeting was being broadcast live and taped for future broadcast on
Mansfield Cable. The public was not allowed to be present in Town Hall. Chairman DelVecchio read a statement and
provided an email address and phone number to those watching directing residents to send their questions in, and
they would receive a response within twenty four hours.
Ms. Kiera O'Neil Chair called the School Committee meeting to order at 5:3013M. Ms. Lynn Cavicchi and Ms. Jenn
Walsh were present. Chairman DelVecchio acknowledged and thanked them for all their hard work during this time.
2. Select Board and School Committee Consideration to Reappoint Kris Moussette to the Audit Committee
Motion: To reappoint Kris Moussette to the Audit Committee for a two year term to expire on June 30, 2022.
(Aptowitz/Rhein)
Roll Call Vote:
Rhein —Yes, DelVecchio — Yes, Trowbridge — Yes, Schoonveld—Yes, Aptowitz - Yes
O'Neil —Yes, Cavicchi — Yes, Walsh — Yes, ;
Passes 8:0
Motion: To Adjourn School Committee meeting at 5:34PM. (Walsh/Cavicchi)
Roll Call Vote: O'Neil —Aye, Cavicchi — Aye, Walsh —Aye,
Passed 3:0
3. Town Manager's Report
• FY2021 Budget Update
• COVID CARES Grant Update
• Miscellaneous Items
Mr. LaCasse updated the Board first stating that on July 31, 2020 the State had committed to funding Mansfield's
unrestricted aid and Chapter 70 at the 2020 levels. He stated that if all the assessments remain the same then there
would be an access of $2,000,000 available. At the Special Town Meeting in the fall it would be recommended that all
this funding be placed back in the Stabilization Fund. Mr. LaCasse then updated the Board on COVID related expenses
which has been sent to FEMA. Any expense that is not reimbursed by FEMA will be submitted to the CARES Act
funding. The amount of paid expenses is $221,000 for COVID expenses, but is tracking items that have been ordered
but not paid. Mr. Rhein asked if the line item from the schools would be covered if it is actually just payroll. Mr.
LaCasse stated that he was meeting with the school, but they have classified this line item as COVID related to keep a
continuity of service and reduce unemployment. Mr. Dumas answered that the rules for qualifying say that the
expense has to be an expense incurred for something in addition to what is normally done, for example it could not
be something that was already included in the budget.
4. Resident Questions and Comments
Mr. Peter Wiggins a resident from Norton stated that he used the GATRA app to get a bus from one place to
another, but it was not working and he was unable to reach anyone on the phone as well. He stated it normally is a
very good service and wanted someone to look into the problem.
There were no additional resident questions or comments.
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August 19, 2020
S. Consideration of Change of Manager Application for TGI Friday's Inc.
Mr. Aptowitz stated that he thought the Board just recently approved a change of manager application for TGI
Fridays. Attorney Taz Islam was present representing TGI Fridays and answered that there was a change recently,
but Josh Santos the previous manager was no longer with the company. She stated that the Town was notified
within the three days and tonight was seeking the Boards approval for the change of manager for Freddy Camacho.
Motion: To approve the change of manager application for TGI Friday's Inc. pending routing through Town Hall
Departments. (Aptowitz/Rhein)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Yes, Schoonveld—Yes, Aptowitz — Yes
Passes 5:0
6. Consideration of One Day Beer and Wine Licenses for MMAS for August 21st, August 27th and September
13th, 2020
Mr. Ken Butler and Ms. Annie Schuster were present seeking the Boards permission for being able to offer beer and
wine at the South Main Street location. Mr. Butler stated that they have been closed at the North Main Street
location due to COVID, and have been using the grass area and parking lot at the South Main Street location to have
outdoor events. They have had small concessions of popcorn and soda, but would like to be able to offer beer and
wine. He acknowledged that the health agent stated food must be ordered with a beer or wine drink and Mr. Butler
stated that it has been difficult to get food trucks at the event and Ms. Schuster believed it takes too long to license
a food truck in Mansfield. Mr. Dumas confirmed that it is not a difficult process and is $75 for one event or $150 for
the year and can be completed quickly once all the paperwork is submitted properly.
Motion: To approve the one day beer and wine licenses for MMAS for August 21st, August 27th and September 13th
2020 pending routing through Town Hall Departments and following the guidelines from the Health Agent.
(Aptowitz/Trowb ridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Yes, Schoonveld—Yes, Aptowitz — Yes
Passes 5:0
Discussion of FY21 Goals and Objectives
Mr. DelVecchio began the discussion stating that the Board for several years has worked to establish a formal process
to set goals and objectives for each fiscal year and set priorities. In FY20 the Board established over forty goals and
this year Mr. DelVecchio asked each member to identify three to five items that were of priority. Mr. DelVecchio
stated the list of goals from last year with this year create a list of eighty items. Mr. Dumas then referred the Board to
the email that was sent earlier to review the workbook created and explained the five tabs of the workbook created:
• Tab 1(Current Ongoing Tasks): Contains the list of ongoing tasks that are currently being addressed by the
Town Manager's Department
• Tab 2 (9.4.2019 FY2020 Goals): Contains the Goals and Objectives which were approved last September, and
the status of each.
• Tab 3 (FY2021 Goals by Member): Contains proposed new Goals and Objectives as submitted by each Select
Board member.
• Tab 4 (FY2021 Goals Categorized): Contains a categorized view of the proposed new Goals and Objectives.
• Tab 5 (Master Sheet ALL INCLUSIVE): Contains a complete listing of all ongoing tasks, Goals and Objectives
from FY2020 and the proposed new Goals & Objectives for FY2021.
Mr. LaCasse and Mr. Dumas went through the details of each tab of the workbook and spent time reviewing the
status of the goals and objectives from last fiscal year. Mr. Dumas stated that items need to reprioritized as the
combined list of what he is working on and goals from last year and proposed goals for this year total ninety-eight
items. Mr. DelVecchio concluded by stating that it was a good review of all the items and asked the Board members to
look over the information and that the Board will further discuss the goals at a future meeting after they have had
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August 19, 2020
time to review the lists. Mr. Rhein commented that some items could come of the list of goals as they seemed to be a
task or an item that would be considered a "given" and gave two examples, collaborating with the schools and
keeping the Downtown Committee engaged. He knows those items will continue even if they are not on the list. Mr.
Rhein then noted that it may be helpful to add a column with a target completion date to help prioritize the list of
goals and suggested a quarterly update on the goals.
Mr. Dumas brought to the Boards attention that MMAS had requested a waiver of fees and that was excluded from
the motion and Ms. Champagne had messaged him asking if the Board could consider that.
Motion: To waive the fees for the one day beer and wine licenses for MMAS. (Trowbridge/Aptowitz)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Yes, Schoonveld — Yes, Aptowitz — Yes
Passes 5:0
8. Review and Approve Consent Agenda
All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may
request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item
will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through
Town Hall Departments and any conditions have been noted below.
a) Approval of Select Board Meeting Minutes for:
• June 17, 2020
• August 12, 2020
b) Vote To Approve Warrants:
• Town Vendor Warrant No. 21007T in the amount of $307,066.45
• Electric Vendor Warrant No. 21007E in the amount of $512,154.32
• School Vendor Warrant No. 21007S in the amount of $200,156.29
c) Permits and License:
Motion: To approve the consent agenda. (Aptowitz/Trowbridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Yes, Schoonveld—Yes, Aptowitz — Yes
Passes 5:0
9. Consideration and Approval of Town Payroll Warrants:
• Town Payroll/Town Medicaid Payroll 21005PT in the amount of $402,139.83
Motion: To approve Town Payroll/Town Medicaid Payroll 21005PT in the amount of $402,139.83.
(Aptowitz/Trowb ridge)
Roll Call Vote:
Rhein —Yes, DelVecchio — Yes, Trowbridge — Yes, Schoonveld — No, Aptowitz —Abstain
Passes 3:1:1
• Town Deductions Vendor Payroll 21005TV in the amount of $129,395.56
Motion: To approve Town Deductions Vendor Payroll 21005TV in the amount of $129,395.56. (Aptowitz/Trowbridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Yes, Schoonveld—Yes, Aptowitz — Yes
Passes 5:0
School Payroll/School Medicaid Payroll 21005PS in the amount of $1,314,655.51
Motion: To approve School Payroll/School Medicaid Payroll 21005PS in the amount of $1,314,655.51.
(Aptowitz/Trowb ridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Abstain, Schoonveld — Yes, Aptowitz — Yes
Passes 4:0:1
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August 19, 2020
• School Deductions Vendor Payroll 21005SV in the amount of $389,497.45
Motion: To approve School Deductions Vendor Payroll 21005SV in the amount of $389,497.45.
(Aptowitz/Trowbridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge —Yes, Schoonveld—Yes, Aptowitz — Yes
Passes 5:0
• Town Payroll/Town Medicaid Payroll 21006PT in the amount of $439,763.54
Motion: To approve Town Payroll/Town Medicaid Payroll 21006PT in the amount of $439,763.54.
(Aptowitz/Trowb ridge)
Roll Call Vote:
Rhein —Yes, DelVecchio —Yes, Trowbridge —Yes, Schoonveld — No, Aptowitz —Abstain
Passes 3:1:1
• Town Deductions Vendor Payroll 21006TV in the amount of $144,856.21
Motion: To approve Town Deductions Vendor Payroll 21006TV in the amount of $144,856.21. (Aptowitz/Trowbridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Yes, Schoonveld—Yes, Aptowitz — Yes
Passes 5:0
• Town Payroll/Town Medicaid Payroll 21007PT in the amount of $385,618.83
Motion: To approve Town Payroll/Town Medicaid Payroll 21007PT in the amount of $385,618.83.
(Aptowitz/Trowb ridge)
Roll Call Vote:
Rhein —Yes, DelVecchio —Yes, Trowbridge —Yes, Schoonveld — No, Aptowitz —Abstain
Passes 3:1:1
• Town Deductions Vendor Payroll 21007TV in the amount of $119,738.34
Motion: To approve Town Deductions Vendor Payroll 21007TV in the amount of $119,738.34. (Aptowitz/Trowbridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Yes, Schoonveld—Yes, Aptowitz — Yes
Passes 5:0
• School Payroll/School Medicaid Payroll 21007PS in the amount of $1,343,620.84
Motion: To approve School Payroll/School Medicaid Payroll 21007PS in the amount of $1,343,620.84.
(Aptowitz/Trowbridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Abstain, Schoonveld — Yes, Aptowitz — Yes
Passes 4:0:1
• School Deductions Vendor Payroll 21007SV in the amount of $398,123.79
Motion: To approve School Deductions Vendor Payroll 21007SV in the amount of $398,123.79.
(Aptowitz/Trowb ridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes, Trowbridge — Yes, Schoonveld — Yes, Aptowitz — Yes
Passes 5:0
10. Correspondence
• Email from resident Mr. Tom McGinnes
Letter from the State of Massachusetts for Lease Space
Mr. Aptowitz read a summary of the above correspondence items.
11. Select Board Member's Comments and Questions
Mr. Rhein asked about the number of cameras on the GoToWebinars. He stated that sometimes there are only six
people but occasionally there are additional cameras and asked if it was a glitch. Mr. Dumas answered that this
Select Board Meeting Minutes
August 19, 2020
week they were notified that there is now twenty five available webcams for webinars. Mr. Rhein stated that it was
a big improvement and asked if now the public could be on and Mr. Dumas stated they could not.
12. Any items not anticipated by the Chair 48 hours prior to this meeting
There were no items.
13.Adjourn
Motion: To adjourn the Select Board Meeting of August 19, 2020 at 7:07PM. (Aptowitz/Trowbridge)
Roll Call Vote:
Rhein —Yes, DelVecchio—Yes,
Passes 5:0
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Trowbridge — Yes, Schoonveld—Yes, Aptowitz — Yes
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Date
Minutes prepared by Carrie Champagne
Select Board Meeting Minutes
August 19, 2020