HomeMy WebLinkAboutHousing Authority 7/1/20Minutes of the Regular Meeting of the Mansfield
Housing Authority held via GoToMeeting%r'�
Wednesday, July 1, 2020 at 7:0, PM I b
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The Members of the Mansfield Housing Authority met in Regular Sessjon by
video conference at 7:00 PM.
The Meeting was called to order by Chairman Kevin Doyle at 7:03 PM and upon
roll call, those present and absent were as follows:
Present: Absent:
Kevin Doyle
Debra Tatum
Mary Kate Flynn
Olivier Kozlowski
William Snyder
Also present was Executive Director, Andrea McDougall.
A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the
General Laws, with the Certificate as to Service of Notice of Meeting attached
thereto was read and ordered spread upon the Minutes of the Meeting and filed
for record.
NOTICE OF MEETING
Notice is hereby given in accordance with Section 23A of Chapter 39 of the
General Laws that a Meeting of the Mansfield Housing Authority will be held
online via GoToMeeting at 7:00 PM on July 1, 2020.
CERTIFICATE AS TO NOTICE OF MEETING
(Section 23A, Chapter 39, General Laws)
I, the undersigned, the duly appointed qualified Executive Director of the
Mansfield Housing Authority do hereby certify that on June 29, 2020 1 caused to
be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with
the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which
the foregoing is a true and correct copy.
IN TESTIMONY HEREOF, I have set my hand this 6t' day of July 2020.
Andrea McDougall, exo6utive Director & Acting Secretary
The Chairman asked the Executive Director if there was anything that the Board
should be made aware of. Ms. McDougall stated that there was nothing she felt
needed discussion.
Upon Vote to accept the Executive Director's Report, the
Motion passed by a Vote of 5 to 0.
A Motion was made by Ms. Flynn and seconded by Mr.
Snyder to accept the Balance Sheets and Financial Reports
as of May 31, 2020 as prepared by the Fee Accountant.
Upon Vote, the Motion passed by a Vote of 5 to 0.
A Motion was made by Mr. Kozlowski and seconded by Ms.
Flynn to approve the Revised Criminal Offender Record
Information Policy.
The policy is proposed as follows:
THE MANSFIELD HOUSING AUTHORITY CORI POLICY
This policy is applicable to the criminal history screening of prospective and
current employees, subcontractors, vendors, volunteers and interns,
professional licensing applicants, rental or leased housing applicants, and
state, county, and municipal employees and applicants as those terns are
defined in M.G.L. c. 268, § 1.
Where Criminal Offender Record Information (CORI) and other criminal
history checks may be part of a general background check for employment,
volunteer work, licensing purposes, or the rental or leasing of housing, the
following practices and procedures will be followed.
I. CONDUCTING CORI SCREENING
CORI checks will only be conducted as authorized by the DCJIS and MGL
c. 6, §. 172, and only after a CORI Acknowledgement Form has been
completed.
Form and any other identifying information provided by the applicant to
ensure the record belongs to the applicant.
If the information in the CORI record provided does not exactly match the
identification information provided by the applicant, a determination is to be
made by an individual authorized to make such determinations based on a
comparison of the CORI record and documents provided by the applicant.
VI. QUESTIONING A SUBJECT ABOUT HIS/HER CRIMINAL
HISTORY
In connection with any decision regarding employment, volunteer
opportunities, housing, or professional licensing, the subject shall be
provided with a copy of the criminal history record, whether obtained from
the DCJIS or from any other source, prior to questioning the subject about it.
The source(s) of the criminal history record is also to be disclosed to the
subject.
VIL DETERMINING SUITABILITY
If a determination is made, based on the information as provided in section
V of this policy, that the criminal record belongs to the subject, and the
subject does not dispute the record's accuracy, then the determination of
suitability for the position or license will be made. Unless otherwise
provided by law, factors considered in determining suitability may include,
but are not limited to, the following:
(a) Relevance of the record to the position sought;
(b) The nature of the work to be performed;
(c) Time since the conviction;
(d) Age of the candidate at the time of the offense;
(e) Seriousness and specific circumstances of the offense;
(f) The number of offenses;
(g) Whether the applicant has pending charges;
(h) Any relevant evidence of rehabilitation or lack thereof; and
(i) Any other relevant information, including information submitted by
the candidate or requested by the organization.
The applicant is to be notified of the decision and the basis for it in a timely
manner.
VIII. ADVERSE DECISIONS BASED ON CORI
If an authorized official is inclined to make an adverse decision based on the
results of a criminal history background check, the applicant will be notified
in accordance with DCJIS regulations 803 CMR 2.18, 2.19, 5.14, 11.12
(insert section applicable to your organization). The subject shall be
provided with a copy of the organization's CORI policy and a copy of the
criminal history (unless a copy was provided previously). The source(s) of
the criminal history will also be revealed. The subject will then be provided
with an opportunity to dispute the accuracy of the CORI record. Subjects